Frequently Asked Questions

To book the Gaier Room (groups of 25 participants or more) or the Warder Room (group sizes 8 to 25 participants) at the Main Library, please click Space Bookings. Reservations for these spaces will be approved by the Public Relations Office. Community Room reservations at a Branch Library may be done online and will be approved by the Branch Manager. All meetings to be held in a Community Room must be scheduled at least one week in advance and will be dealt with on a first-come, first-served basis with Library events taking priority. Requests will be addressed as time allows. Submission of a request constitutes a signature on and agreement to our meeting room policy. Groups booking the room should be aware of the rules for the space and should read the policy prior to using the Community Rooms. Failure to comply with the policy will result in permanent loss of room privileges.

You may reserve space at the Patron Services Desk at the Main Library or online here. (The library will not accept phone calls or emails to request the Meeting Rooms). The Meeting Rooms may be reserved in 30-minute increments for up to 3 hours a day. They can be reserved up to 3 days ahead of time. At the end of your reservation time, please remember to check out of the room.

Community Rooms are available for public use at all library locations. Additionally, the Enon, Southgate, Park and Tuttle Branches as well as the Main Library have smaller Meeting Rooms available for smaller groups.

The Main Library has three Meeting Rooms available as well as two Study Rooms. Our Enon Branch has one Meeting Room available, Southgate Branch has two Meeting Rooms available and Tuttle Branch has one Meeting Room available. These smaller Meeting Rooms are available for use on a first-come, first-served basis and can be reserved up to three days in advance. A sign-up kiosk is located at the Patron Services Desk at the Main Library.  Spaces may also be booked online by visiting http://Ccplohio.libcal.com/r. These rooms are for use by groups of 8 people or less.

Community Rooms may be used by outside groups whose primary purpose is non-profit, civic, cultural, or educational, but meeting rooms may not be used by outside groups for the following:

• Social Gatherings (this includes but is not limited to birthday parties, retirement parties, anniversary parties, class reunions, family reunions, etc…)
• Entertainment Purposes (this includes private screening of films)
• Religious/Political Purposes ((this includes formal religious services, - campaign activities directly related, pro or con, to the campaign of individual political candidates or ballot issues are prohibited in rooms – fundraising is not permitted)
• For-profit Purposes (including, but not limited to, the promotion of, the advertising of, or sale of products and/or services and “Informational Seminars” that may result in a later sale - staff training sessions and meetings held by for-profit entities are not allowed)
• As an Organization’s Headquarters (such as the organization’s main base of operations)

For usage of a Community Room, a submitted request must be at least a week ahead of your requested (and approved) date.

For the Meeting Rooms available at the Main Library and Enon, Southgate and Tuttle branches, you may reserve a room up to three days ahead of your reservation or as space is available on a first-come, first-served basis.

For Community Rooms, after receiving your tentative reservation email, you will receive a confirming approval email that your reservation has been successful. Likewise, for the smaller Meeting Rooms, a confirmation email with information about your reservation, your check-in code, and information about canceling your reservation are included.

There are currently no fees for the use of Community Rooms, Meeting Rooms, Study Rooms or the Recording Booth. 

The Community Room policy can be found on the library’s website here.

The Main Library has three smaller Meeting Rooms, Enon Library has one, Southgate has two and Tuttle has one available for use. The Meeting Room policy regarding these rooms can be found here.